In Stage 3, it is recommended that the organisers of large indoor events (involving more than 100 people at any given time) keep a record of the names and phone numbers of those in attendance and follow Public Health guidance. Organisers will also need to comply with the data protection requirements outlined below.
This information will only be requested on a voluntary basis; there is no formal registration system for events.
Indoor events of over 100 people may include, but are not limited to, gatherings, hospitality businesses (i.e. nightclubs and pubs), churches and conferences.
This guidance is not intended for retail premises, educational settings or large workplaces, such as offices.
These guidelines are likely to remain in place until at least the end of April 2021.
Organisers of large indoor gatherings may want to consider completing a risk assessment form to mitigate against any COVID-19 related risks. Additional measures that organisers may want to consider include:
- ensuring handwashing facilities/hand sanitiser are readily available
- ensuring the indoor space is well ventilated
- encouraging people not to attend if they are unwell
- encouraging people to respect each other's space
- regular cleaning of rest room facilities
- optional use of face coverings
This recommendation does not apply to outdoor events as it is likely that there will be increased ventilation, however, organisers of large outdoor events may also want to consider completing a risk assessment form to mitigate against any COVID-19 related risks.
Data protection requirements
If your business is collecting personal data, you are a data controller and will need to be registered as such with the Office of the Data Protection Authority (ODPA) if you don’t already hold a registration. This can be achieved by following the process on the ODPA’s website at registrations.odpa.gg. When collecting personal data from people, you should take steps to ensure the information you are collecting cannot be viewed by other individuals and you should also be able to provide customers and others with advice on how their information will be handled. If you are uncertain as to whether you are required to register as a data controller, please contact the ODPA at enquiries@odpa.gg or alternatively on 01481 742074.